Director - Registrar

Georgia Highlands College
Job Description

Job Summary

This position performs specialized duties in support of the college’s student records management and is responsible for directing the college’s student registration, graduation, document management, and transfer evaluation functions.


· Maintains the security, integrity, and accuracy of student records

· Oversees all operations in the registration, transfer credit, and document management, and graduation processes

· Ensures staff, procedures and policies are in compliance with federal, state, USG and college regulations

· Responsible for the development of the Academic Calendar in consultation with Academic Affairs Deans and Directors

· Prepares enrollment reports

· Develops and conducts registration, FERPA, and Registrar technology (e.g., Banner and DegreeWorks) training for faculty, staff, and students

· Coordinates Open Records Requests

· Ensures students, faculty and staff are informed about open registration dates, grading posting timelines, and other Registrar policies and procedures

· Serves as a tuition classification officer and verifies residency and lawful presence of students

· Researches the accreditation of external colleges and schools

· Responds to internal inquiries related to unusual or complicated records issues

· Recruits, interviews, hires, and trains advising staff; audits and approves timesheets; completes performance reviews of departmental staff

· Prepares and monitors the area budget

· Maintains the Registrar’s Office website

· Works with IT personnel to test and implement software related to Registrar functions

· Manages the college’s degree audit system

· Initializes set-up of each new term in Banner Information System

· Serves on assigned state and institutional committees

· This role is designed by the institution as a Position of Trust

· Performs related duties

Required Qualifications

  • · Knowledge and level of competency commonly associated with completion of a master’s degree in course of study related to the occupation field
  •   An equivalent combination of experience is acceptable
  • · Sufficient experience to understand the diverse objectives and functions of the subunits in the department in order to direct and coordinate work within the department, usually associated with three to five years of experience or service in registrar or records retention
  • · Possession of or ability to readily obtain a valid driver’s license for the type of vehicle or equipment operated

Proposed Salary

Commensurate with relative experience and education.

Required Documents to Attach

  • Resume
  • Cover Letter
  • Unofficical transcripts if applicable

Knowledge, Skills, & Abilities

· Knowledge of federal, state, University System of Georgia and Board of Regents and institutional policies and procedures related to graduation, records management and student registration

· Knowledge of registrar related functions and processes

· In-depth Knowledge of, and ability to, independently learn and use computers and job-related software programs

· Skill in the supervision and tracking of personnel

· Skill in the analysis of problems and the development and implementation of solutions

· Skill in oral and written communication

· Ability to build relationships across a wide-range of constituents