Coordinator - Accounts Payable

Georgia Highlands College
Job Description
Job Description Summary

Incumbent in this position will be responsible for timely payments to vendors, students and faculty/staff.

Georgia Highlands is a growing and progressive institution with opportunities for the individual selected to grow with us. With a focus on employee wellness and development, the culture is warm and embracing, while the work is fast paced and challenging. Regular fulltime staff, administrators, and faculty enjoy the abundant array of University System health, retirement, and other benefits which includes tuition assistance after six months of employment. Additionally, GHC is a qualifying employer under the Department of Education Public Service Loan Forgiveness program (PSLF). This program provides student loan repayment and forgiveness for qualifying loans for eligible full-time employees. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more information.

This is an excellent opportunity to impact the lives of literally thousands of students and their families.

Key Qualifications

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two to four years
• Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated
• Previous experience in a college setting preferred

Key Responsibilities

• Enters payment vouchers into the PeopleSoft AP system
• Verifies that payment vouchers have approvals for payment and sufficient backup documentation
• Inputs data from the payment voucher into the AP system
• Processes Bank transactions
• Submits bank transfers for DOAS and BankMobile payments
• Submits weekly Travel Expense EFT files and daily Positive Pay files
• Reviews the bank transactions for direct debit items and creates manual checks for those items to reconcile the College’s ledgers
• Runs the processes that produce checks for vendor payments, travel expense reimbursements and Financial Aid refunds for students
• Opens and distributes mail; time stamps the mail; scans invoices and distributes the invoices to the appropriate department
• Processes payment of invoices after department approval
• Performs related duties as assigned

Knowledge, Skills and Abilities

• General Accounting knowledge
• Ability to pay close attention to detail
• Ability to read and understand invoices
• Basic ability to read and understand financial statements
• Ability to strictly follow policy and procedures
• Knowledge of college policies and procedures
• Knowledge of modern office practices and procedures

Contact Information